THE POLICY OF INTERNAL QUALITY ASSURANCE SYSTEM (IQAS)

To ensure that the implementation of IQAS in academic and non-academic fields is carried out effectively, IQAS management activities are carried out using the PPEPP method.

A. The principle of IQAS:

  1. The IQAS is conducted in every unit within Universitas Sebelas Maret.
  2. The IQAS uses a standardized reference based on Permeristekdikti No. 62 of 2016 and Permendikbud No. 3 of 2020
  3. The IQAS is conducted based on accurate data and information utilizing digital technology.
  4. Implementation of IQAS is carried out continuously using 5 steps of “Standard Setting – Standard Implementation – Standard Evaluation – Standard Control – Standard Improvement [PPEPP]”

B. The Scope of IQAS:

The scope of the UNS internal quality assurance system covers all aspects of the management and administration of higher education in accordance with Government Regulation Number 4 of 2014 concerning the Implementation of Higher Education and Management of Higher Education: academic field and non-academic field.

C. PPEPP method of IQAS:

The PPEPP method is used to ensure that IQAS activities run smoothly, namely:

  1. Determination (P)

The standard setting mechanism is as follows:

  • Higher Education Institution Standards which include National Standards that are mandatory and minimal as well as standards of HEI which are mandatory and exceed the National Standards.
  • Supplementary Standards are additional standard whose scope is outside the area regulated in Permendikbud Number 3 of 2020 and BAN-PT instruments, both APS and APT.
  • Derivative Standards are standards that are specific and exceed existing standards and are derivatives of the HEI standard.
  1. Implementation (P)

All documents are implemented and attached to the organizational structure at Universitas Sebelas Maret and are at all levels in stages starting from:

  • University Level: Rector and Rectors
  • Faculty/Postgraduate/Vocational School Level: Dean and vice deans along with UPPS Quality Assurance Unit (Study Program Management Unit)
  • Study Program Level: Head of Study Program and Quality Control Group (GKM)
  • Bureau, Institute, and Unit Level: Unit Head and quality assurance unit in the bureau/unit/institute
  • All campus members are required to carry out the IQAS of Universitas Sebelas Maret document.
  1. Evaluation (E)

The Internal Quality Audit (AMI) is carried out by LPPMP together with the UPM faculty. The focus of the Internal Quality Audit is to examine the implementation and compliance of all UNS standards and KPIs as well as business processes at UNS. AMI is held annually in 2 levels: AMI level 1 and AMI level 2. AMI Level 1 is held in August-September and audits the implementation of teaching and learning activities in the previous academic year. AMI level 2 is implemented after AMI level 1. Bureau/Agency/Unit AMI is implemented between Bureaus/Institutions/Unit together with AMI level 2.

  1. Controlling (P)

Standard of Control is carried out through Management Review Meetings (RTM). UNS determined that RTM was carried out 2 (two) times after the implementation of AMI. In each RTM, there are 7 (seven) agendas that should be discussed:

  • Findings of AMI
  • Feedback
  • Process Performance and Product Compliance
  • Status of preventive and corrective actions
  • Follow-up to the previous year’s Management Review Meeting
  • Changes that may affect the quality assurance system
  • Recommendations for improvement
  1. Improvement (P)

The improvement of UNS Standards is carried out if the RTM at the faculty level or at the university level has met the established standards. Improvement of UPPS Standards is recommended by the Chairperson of UPM, to be later determined by the Dean. Improvement of standards based on data analysis and carried out in a participatory and collegial way.